administration

Parish Council Minutes · Subject archive

16 Apr 1934 Appointed officers, clerk, treasurer, rating representatives and school managers Read minutes
9 Jul 1934 Declined an Ilmer halt shelter and applied for a Longwick halt Read minutes
15 Apr 1935 Reappointed officers and considered Horsenden and Ilmer footpath obstructions Read minutes
27 Apr 1936 Reappointed officers and discussed a council-house site and Ilmer stiles Read minutes
19 Oct 1936 Sought six aged persons' bungalows and a King George memorial collection Read minutes
1 Feb 1937 Noted land for council houses and appointed an air-raid precautions representative Read minutes
22 Mar 1937 Confirmed minutes, paid accounts and thanked retiring councillor Rogers Read minutes
19 Apr 1937 Appointed officers, school managers and air-raid wardens after declarations Read minutes
25 Apr 1938 Advertised Ilmer cottages for sale and sought footpath direction signs Read minutes
24 Oct 1938 Sold Ilmer cottages to Donald and appointed Monks Risborough charity trustees Read minutes
24 Apr 1939 Reappointed officers and rating representatives and considered emergency trench provision. Read minutes
26 Feb 1940 Noted postponed elections, dealt with Meadle footpaths and nominated parish constables. Read minutes
15 Apr 1940 Reappointed officers; noted Bar Lane flooding, Anderdon fence repair and new Meadle stile. Read minutes
21 Apr 1941 Reappointed chairman, vice-chairman and rating and valuation committee representatives. Read minutes
27 Apr 1942 Reappointed officers and rating representatives and sought a lock on the chapel well. Read minutes
19 Apr 1943 Reappointed chairman, vice-chairman and rating and valuation committee representatives. Read minutes
25 Apr 1944 Reappointed chairman, vice-chairman and rating and valuation committee representatives. Read minutes
24 Apr 1945 Reappointed officers and declined to administer the troops comfort and post-war funds. Read minutes
15 Apr 1946 Elected officers, appointed valuation representatives and convened a victory celebrations meeting. Read minutes
24 Jun 1946 Recommended Williams as school manager and raised Three Pigeons sanitary nuisance. Read minutes
28 Apr 1947 Harper elected chairman; reappointed valuation representatives and sent association delegates. Read minutes
29 Sep 1947 Joined Buckinghamshire parish councils association and arranged Owlswick footpath stile repair. Read minutes
26 Apr 1948 Accepted the war memorial, agreed 1939-45 names and reported Ilmer verge encroachment. Read minutes
28 Jun 1948 Noted Ilmer verge fence moved and sought a quote for war memorial names. Read minutes
27 Sep 1948 Agreed war memorial tablet, declined association subscription and sought Ilmer and Meadle kiosks. Read minutes
28 Feb 1949 Telephone kiosks delayed; forwarded war memorial names; nominated constables and issued precept. Read minutes
30 May 1949 Re-elected officers, thanked Walker for war memorial names and sought Sunday Ilmer Halt trains. Read minutes
8 Aug 1949 Accepted the clerk's resignation, confirmed Williams as school manager and sought Ilmer Turn buses. Read minutes
22 Sep 1949 Appointed Galloway clerk, required a bond and presented a pen to retiring clerk Bailey. Read minutes
14 Nov 1949 Favoured street lighting, requested a school-to-hall footpath and reported no playing fields. Read minutes
27 Feb 1950 Noted school-to-hall footpath forthcoming and street lighting deferred; issued precept. Read minutes
6 Oct 1950 Heard inconclusive bus-turning talks and declined a detailed footpath survey and civil defence. Read minutes
23 Jan 1952 Appointed association delegates, accepted the clerk's resignation and sought Meadle road markings. Read minutes
20 Mar 1952 Asked Mrs Walker to stand for the rural district; appointed Ancliffe clerk. Read minutes
22 May 1952 Re-elected Harper chairman; sought a thirty-mile speed limit and appointed a school manager. Read minutes
29 Jan 1953 Sought mains water for Ilmer and complained about the farm-front road. Read minutes
25 Sep 1957 Agreed to display a civil defence poster and deferred the stile on footpath 3. Read minutes
15 Jan 1958 Asked Mr Peirce to repair footpath 3's stile and noted Stockwell Lane's road condition. Read minutes
20 Mar 1958 Issued a twenty-pound precept, displayed road-safety posters, and received the clerk's resignation. Read minutes
15 May 1958 Appointed Mr Chivers clerk, named school managers, and reported an electric wire on footpath 21. Read minutes
26 Mar 1959 Sought better Ilmer and Bar Lane drainage, inspected Meadle Pond, and reported the telephone kiosk. Read minutes
22 Jan 1962 Elected Mrs Wootton, accepted the clerk's resignation, and confirmed unenclosed Meadle Pond upkeep. Read minutes
22 Mar 1962 Stood in respect for Councillor Claridge, elected Mr Leuw, and criticised rural planning information. Read minutes
30 Jul 1962 Appointed Mr Austin clerk and noted the Longwick speed-limit application was under consideration. Read minutes
20 Jan 2009 Set the 2009/2010 precept at £16,500 and began work on a Parish Council website. Read minutes
10 Feb 2009 BCC declined to move the 30mph speed limit; agreed the design and menu for the new Parish Council website. Read minutes
17 Mar 2009 Objected to plans for a Thame Road traffic island being pursued without consultation; agreed the "Message in a Bottle" scheme. Read minutes
21 Apr 2009 Approved the 2008/2009 accounts and Annual Governance Statement, and reviewed website photographs for the new parish website. Read minutes
19 May 2009 Re-elected Cllr Harper as Chairman and Cllr O'Neill as Vice Chairman, and opposed a Hemley Hill gypsy pitch application near the parish boundary. Read minutes
16 Jun 2009 Investigated an alleged unlawful residential use of stables on Mill Lane and again opposed the Hemley Hill gypsy pitch application. Read minutes
18 Aug 2009 Objected to development north of Longwick and at Park Mill Farm, and confirmed the archiving of parish records dating back to 1894 at County Hall. Read minutes
17 Nov 2009 Agreed to contribute £350 towards a Vehicle Activated Sign to curb speeding after another accident at the Bar Lane junction, and arranged the Village Carol Service. Read minutes
18 May 2010 Re-elected Cllr Harper as Chairman, resolved to oppose the HS2.5 route, and approved the 2009/2010 accounts. Read minutes
15 Jun 2010 Agreed to join a Chilterns Conservation Board group opposing the HS2.5 route and installed the new Zip Wire in the Playing Field. Read minutes
20 Jul 2010 Agreed to arrange a meeting with the police and residents after reports of anti-social behaviour and a gun being fired in the playing field. Read minutes
19 Oct 2010 Agreed to move the bank account to Lloyds TSB from the Bank of Ireland, and to co-opt a new councillor for the Casual Vacancy. Read minutes
16 Nov 2010 Co-opted Graham Walters to fill the Casual Vacancy, objected to 380-400 dwellings proposed at Park Mill Farm, and agreed to remove the rotten climbing frame. Read minutes
18 Jan 2011 Declined to let the Sports Club liaise directly with the grounds contractor over playing-field cuts, and requested drainage repairs at Ilmer church and Green Lane. Read minutes
15 Feb 2011 Reviewed correspondence on a possible sports-club roof asbestos scare and a Sue Ryder donation request, and appointed a new internal auditor. Read minutes
15 Mar 2011 Agreed to send a representative to the HS2 summit and to apply for direct Ordnance Survey mapping under the Public Services Mapping Agreement. Read minutes
19 Apr 2011 Agreed to bid for delegated funding to reposition the 30mph speed sign on Thame Road, and heard updates on HS2 and the Localism Bill. Read minutes
17 May 2011 Re-elected Cllr Harper as Chairman and Cllr O’Neill as Vice Chairman, and approved the 2010/2011 accounts and governance statement. Read minutes
21 Jun 2011 Discussed dangerous potholes in Ilmer Lane, the Vehicle Activated Sign installation, and a resident request under the Freedom of Information Act. Read minutes
19 Jul 2011 Agreed a proposed diversion of footpaths 3 and 4, and considered new planning applications including an orangery at Meadle and a care home extension. Read minutes
16 Aug 2011 Discussed graffiti on the skate park, agreed to submit a footpath diversion proposal to BCC, and reviewed the external auditors report for 2010/2011. Read minutes
20 Sep 2011 Heard a presentation from a WDC planning officer on the Delivery & Site Allocations document, which named the Green at Ilmer among the parish’s protected green spaces. Read minutes
15 Nov 2011 Co-opted Mr B Richards to the Council, agreed priorities for the Local Area Forum, and considered a bid to reduce the Thame Road speed limit to 30mph. Read minutes
13 Dec 2011 Welcomed new Cllr B Richards, set the precept for 2012/2013 at £16,500, and discussed a draft Emergency Plan for the Parish. Read minutes
17 Jan 2012 Planned Diamond Jubilee celebrations including commemorative mugs, and declined to purchase further dog waste bins after WDC advice. Read minutes
21 Feb 2012 The Longwick Scout Group warned it faced closure without more leaders; discussed the proposed wind turbine at Lower Waldridge Farm and progressed Diamond Jubilee mug design and distribution. Read minutes
20 Mar 2012 Recommended refusal of an outline application at Sheredon, Thame Road as overdevelopment, and began work on a Parish Emergency Plan. Read minutes
17 Apr 2012 Adopted a Data Protection Policy and unveiled the Diamond Jubilee commemorative mug ahead of the village celebrations. Read minutes
19 Jun 2012 Adopted revised Standing Orders and the Governance and Management Risk Register, and raised concerns about a dangerously sited BT cable box on Thame Road. Read minutes
17 Jul 2012 Adopted the Model Code of Conduct required by the Localism Act 2011, and objected in part to a roof-raising application at Vale Edge Farm, Owlswick. Read minutes
21 Aug 2012 Reported the Bridlepath from Owlswick to Ilmer overgrown and a replacement signpost missing two of its three signs; discussed options to reduce speeding on Thame Road. Read minutes
18 Sep 2012 Proposed leasing WDC land at Bell Crescent/Chestnut Way/Thame Road to create a village green, and reviewed the 2011/2012 external audit certificate. Read minutes
20 Nov 2012 Agreed to install more speed warning signs and slow markings on Thame Road, and began assembling contact details for the Parish Emergency Plan. Read minutes
18 Dec 2012 Declined WDC's request to also maintain the Walkers Road green space in exchange for the proposed Thame Road village green, citing cost concerns. Read minutes
15 Jan 2013 Set the 2013/2014 precept at £16,777 and objected to a Meadle extension application as overdevelopment out of keeping with its conservation area. Read minutes
19 Mar 2013 Heard from Transport for Buckinghamshire on the faulty Vehicle Activated Sign and awarded the playing field maintenance contract to Manor Estates. Read minutes
18 Jun 2013 Agreed to repaint the skate park to erase repeated graffiti and to advertise a Parish Council vacancy for co-option after no election was requested. Read minutes
16 Jul 2013 Agreed not to take on maintenance/snow-clearance liability for the scout hut footpath, and to hold an August recess with planning decisions delegated to three councillors. Read minutes
17 Sep 2013 Selected James Butler as the preferred candidate to fill the Council vacancy by co-option, and agreed to seek legal advice on the scout hut footpath liability. Read minutes
15 Oct 2013 Voted to give six months notice to terminate the scout hut footpath lease while pressing BCC to keep it open, and welcomed new Cllr James Butler. Read minutes
19 Nov 2013 Received a £2,000 Devolved Services allocation from BCC and recommended refusal of a Thame Road apartment scheme as overdevelopment. Read minutes
17 Dec 2013 Confirmed the Parish Council was a custodian trustee with no management role over the Village Hall, and recommended refusal of an Owlswick barn conversion over bat and barn owl habitat concerns. Read minutes
21 Jan 2014 Set the 2014/2015 precept at £17,608.50 and arranged a public meeting on the Wycombe Local Plan consultation for 18th February. Read minutes
18 Feb 2014 Agreed to renew Council insurance with Aviva on a 3-year discounted term and confirmed the unregistered Ilmer pond/Green land needs registering as a Parish asset. Read minutes
18 Mar 2014 Agreed the Council response opposing Local Plan development around Longwick on flooding, traffic and character grounds, and traced the filled-in half of Ilmer pond as Parish-owned land. Read minutes
15 Apr 2014 Agreed to weed-kill the Playing Field after the Village Fete, donate Parish Paths Clearance funding to the Chiltern Society, and advertise the councillor vacancy for co-option. Read minutes
20 May 2014 Re-elected Cllr McPherson as Chairman, co-opted Sally Whitworth to the Council, and traced the responsibility for footway lighting in the parish back to 1984. Read minutes
17 Jun 2014 Declined to hire out a Playing Field pitch to an outside football team this season and agreed in principle to join the BCC devolution programme. Read minutes
21 Oct 2014 Asked Risborough Rangers Juniors to limit numbers on the Playing Field, set Local Area Forum spending priorities, and arranged for Cllr Whitworth to speak against the Ilmer solar farm at committee. Read minutes
17 Mar 2015 Approved the Neighbourhood Plan Steering Group requests for a grant application, a dedicated website page, and the Longwick Capacity Study site criteria. Read minutes
19 May 2015 Re-elected Cllr McPherson as Chairman, approved the draft Neighbourhood Plan for consultation, and adopted the General Power of Competence. Read minutes
16 Jun 2015 Co-opted Sally Whitworth as a Councillor and objected to two large outline housing applications at Boxer Road/Barn Road and Askett Village Lane. Read minutes
21 Jul 2015 Lodged a detailed ten-point objection to the Boxer Road/Barn Road 160-dwelling appeal, citing traffic, drainage, biodiversity and prematurity against the emerging Neighbourhood Plan. Read minutes
20 Oct 2015 Heard a WDC presentation on the Neighbourhood Plan referendum process, agreed Remembrance and Christmas service arrangements, accepted the 2016/2020 Devolved Services contract, and objected to two Home Farm redevelopment applications. Read minutes
15 Dec 2015 Responded to the WDC Princes Risborough Town Plan consultation, agreed to move meeting start times to 7.30pm from 2016, and acted on traffic congestion near the playing field caused by school parking. Read minutes
19 Apr 2016 Agreed to advertise a councillor vacancy for co-option, let Ilmer Green grow naturally, and objected to the newly created field access onto the B4009 at OS Parcel 8955, Askett. Read minutes
17 May 2016 Re-elected Cllr McPherson as Chairman and Cllr Richards as Vice Chairman, and approved the 2015/16 accounts and Annual Governance Statement. Read minutes
18 Oct 2016 Opposed a government proposal to extend council tax referendums to parish councils and withdrew from routine weed spraying following a Transport for Bucks policy change. Read minutes
17 Jan 2017 Agreed to accept the Longwick Sports Club assets for a nominal £1 and set the 2017/2018 precept at £27,470. Read minutes
21 Feb 2017 Resolved to transfer the Sports Club assets unconditionally and updated the website directory of outside organisations following the club closures. Read minutes
18 Apr 2017 Co-opted a new councillor and heard BCC's report on resolving the Wellington House footway dispute and early HS2 traffic planning. Read minutes
17 Oct 2017 Set the 2018 meeting calendar (dropping the August meeting) and raised construction-traffic and screening concerns about the Bumpers Farm battery compound. Read minutes
20 Mar 2018 Approved appointment of Frank Post as the new Clerk from 1 April; discussed street names for the Thame Road development and agreed to open a separate CIL bank account. Read minutes
15 May 2018 Re-elected Cllr McPherson as Chairman and Cllr Richards as Vice Chairman, agreed committee nominations, and began work on allocating CIL funding and objecting to the Ilmer Lane access application. Read minutes
19 Jun 2018 Confirmed £70,000 of CIL funding received, discussed taking on Owlswick Green as a community asset, agreed to outsource PAYE, and objected strongly to a proposed private gypsy site. Read minutes
10 Jul 2018 Approved the Annual Governance and Accountability Return following internal audit for submission to external audit, and agreed a 30 working day publication period. Read minutes
16 Apr 2019 Objected to planning applications for Wellington House and The Stables, Monks Risborough; Cllr Whitworth announced her resignation from the Council. Read minutes
21 May 2019 Elected Cllr McPherson as Chairman and Cllr Richards as Vice Chairman, agreed the Kompan MUGA purchase and CIL funding for kissing gates and the pre-school, and objected to a planning application at Orchard View Farm. Read minutes
18 Jun 2019 Agreed to fund additional Owlswick traffic calming measures recommended by TfB and heard that the Village Hall changing-room proposal was in abeyance pending further communication with the Trust. Read minutes
16 Jul 2019 Committed CIL funding to the MUGA, outdoor fitness equipment, kissing gates, the pre-school, Longwick School and Village Hall changing rooms, and appointed Alex Barter as councillor. Read minutes
28 Aug 2019 An extraordinary meeting to finalise submission of the Annual Governance and Accountability Return despite an unresolved bank reconciliation variance. Read minutes
18 Aug 2020 Approved and signed off the Annual Governance Report and Accounts (AGAR) for submission to external auditors. Read minutes
15 Sep 2020 Handed over from Clerk Frank Post to new Clerk Tracey Martin, applied for Asset of Community Value status for the Red Lion, and discussed CCTV options for the misused playing field shelter. Read minutes
15 Dec 2020 Agreed to freeze the precept at £30,250 for 2021/22, confirmed AGAR completion, and set the 2021 meeting calendar including the Annual Parish and Council Meetings via Zoom. Read minutes
16 Mar 2021 Reviewed 193 responses to the traffic-calming questionnaire, approved a three-year insurance renewal, and discussed anti-social behaviour under the playing-field shelter. Read minutes
28 Apr 2021 Approved the CCTV policy and end-of-year accounts, and agreed the Council's last virtual meeting would move to Longwick Village Hall from May following a High Court ruling on remote meetings. Read minutes
18 May 2021 Re-elected Cllr McPherson as Chairman and Cllr Richards as Vice-Chairman, and adopted the General Power of Competence. Read minutes
18 May 2021 Co-opted Roger Wilkes to the vacant council seat, reviewed the internal auditor's report, and agreed to fund CCTV Wi-Fi via the Village Hall. Read minutes
15 Jun 2021 Approved the AGAR governance return, a £2,250 grant to Longwick Preschool, and around £3,500 for new playground equipment. Read minutes
18 Aug 2021 Selected a preferred contractor for Longwick Village Hall's renovation, pending confirmation on smoke alarms and asbestos responsibility. Read minutes
18 Jan 2022 Approved £11,677.65 of funding for the Toll Bar Corner junction improvement and reviewed sites for the Buckinghamshire Local Heritage List. Read minutes
17 May 2022 Re-elected Cllr McPherson as Chairman; approved the AGAR and objected to two new planning applications, including a dog-walking field behind the playing field. Read minutes
21 Jun 2022 Jubilee celebrations raised £282.85 for the Woodland Trust and Ukraine Humanitarian Appeal; approved a £1,170 quote for War Memorial steps. Read minutes
18 Oct 2022 Approved increasing the Clerk's hours to 13 per week, appointed a new internal auditor, and approved £950 of tree and root removal works near the playing-field stream. Read minutes
21 Feb 2023 Progressed Coronation flag-pole and commemorative plans and street-naming for the Old Berkeley House development, following updates on the Askett Traveller site appeals and Maccabee Kennels noise abatement. Read minutes
21 Mar 2023 Approved the flag pole and coronation medals for the Playing Field, signed the devolution agreement, and heard updates on the Askett Traveller site and Bar Lane junction works. Read minutes
20 Jun 2023 Agreed to seek an increase in councillor numbers from 7 to 9, declined a Dementia Carers Respite grant application, and formed a staffing committee. Read minutes
18 Jul 2023 Declined a £40,000 grant to Bubblewrap After School Club for the Stem Lab, retained Princes Risborough Town Council for grass cutting, and signed the Civility and Respect Pledge. Read minutes
19 Sep 2023 Residents raised concerns about vehicle speed, including on Bar Lane, and the Council resolved to object to the Old Shoulder of Mutton village green being advertised as private land. Read minutes
20 Feb 2024 Approved play equipment repairs following the RoSPA inspection and playing field hire fees, and resolved to request removal of the noticeboard near the Sportsman's roundabout. Read minutes
21 May 2024 Cllr McPherson was re-elected Chairman and Cllr Myers Vice Chairman; the Council resolved to adopt two defibrillators in the Parish, including the one in Ilmer. Read minutes
18 Jun 2024 Adopted new Financial Regulations and the Community Resilience Plan, and approved the Annual Governance and Accountability Return (AGAR). Read minutes
19 Nov 2024 Heard a fly-tipping enforcement briefing from Buckinghamshire Council, approved a new community noticeboard and playing-field matting, and resolved to move the Parish website to a .gov domain. Read minutes
17 Dec 2024 Approved the 2025/26 budget (income £47,148, up to £380,000 of it CIL-funded) and £580 for a playing field tree inspection, while chasing overdue Village Hall accounts. Read minutes
20 May 2025 A wholesale change of Council following the local elections: Cllr Smith was elected Chairman and Cllr Livingston Vice-Chairman, and the new Council adopted its governance policies and AGAR. Read minutes
17 Jun 2025 Approved £16,000 in principle towards ODBST solar panels subject to match funding, declined the preschool forest-school grant pending a joint solution with the school, and established several new working groups and councillor focus areas. Read minutes
15 Jul 2025 Reported on the 10th July Community Meeting, which drew around 150 residents raising footpaths, speeding, bus services and Neighbourhood Plan concerns; approved governance policies and a grass-cutting quote for the season. Read minutes