Ilmer Past

Parish Council Minutes

PRESENT

Cllr G Harper (Chairman)

Cllrs I Walker, Mrs J Rogers, Mrs. P Priestley, Mrs V McPherson and G O'Neill

Mrs S Griffiths (Clerk)

1/ APOLOGIES FOR ABSENCE

Apologies were received and accepted from Cllr Mrs D Brock.

2/ MINUTES

The Minutes of the previous meetings of the Parish Council, having been circulated were approved by the Meeting and signed by the Chairman.

3/ DECLARATIONS OF INTEREST

Members were asked to declare any personal interest and the nature of that interest which they may have in any of the items under consideration at this meeting. Cllrs Mrs P Priestley declared an interest in item 15, Planning Applications.

4/ MATTERS ARISING NOT OTHERWISE ON THE AGENDA

The Clerk had requested that Manor Estates perform a soil analysis test on the Playing Field and provide a quotation for strimming the school path by the Scout Hut. Because of the delay due to problems with the soil analysis kit, Manor Estates went ahead with a basic 9-7-7 spring summer fertiliser treatment. This was applied on the 8th April 2009. When the soil analysis results are received they will forward a copy to the Parish Council for a decision on the way forward.

The cost of strimming the alley will be £9.25 + VAT per occasion. All present agreed to request for this work to be done as per the quotation.

The following issues were reported to Highways – reference numbers 241207, 241209 and 241210:

5/ FINANCE

Accounts for Payment:

Bank Balance £6,636.82 (allowing for the above entries). The income and expenditure for April was examined by the Council. All present agreed that the necessary cheques be signed.

6/ CAPITAL ITEMS AND COMMUNITY FACILITIES

Playing Field – Cllr I Walker confirmed that the hedges had been cut.

Children's Play Area – Cllr G Harper confirmed that a memorial seat had been ordered to be installed in the Children's Play Area by the brook.

7/ ROADS, VERGES AND RIGHTS OF WAY

The Clerk is requested to raise the following concerns with the relevant local authority:

Cllr Mrs J Rogers advised the members that there was a lot of litter in the ditch along the footpath to the school past the Scouts Hut. All present agreed for the Clerk to contact the Scouts and request that consideration is given to including this area for litter picking when the Scouts do any work in the community.

8/ CORRESPONDENCE

Items of general interest on the table.

Correspondence to be discussed:

9/ APPROVAL OF THE ACCOUNTS FOR THE YEAR 2008/2009 AND THE ANNUAL GOVERNANCE STATEMENT OF THE ANNUAL AUDIT RETURN

All present agreed to approve the accounts for the year 2008/2009 and the Annual Governance statement of the Annual Audit Return.

10/ A REPORT FROM THE WEBSITE WORKING GROUP

Cllrs Mrs V McPherson and Mrs J Rogers gave a report on the progress to date of establishing a website for the Parish Council. A collection of photographs that had been taken by Mr. Alan Bairstow were shown to the members for their consideration as to which photographs were preferred for the opening page on the website. All present agreed to request the Clerk to send the collection to Mike Henson, for his advice as to which would be the most suitable before the final decision is made.

11/ REPORTS

Cllr Mrs P Priestley left the meeting.

12/ PLANNING APPLICATIONS

Progress on applications already considered:

New Applications to be considered:

13/ AGENDA ITEMS FOR THE NEXT MEETING

1. Election of Chairman. 2. Acceptance of Office to be signed by the Chairman. 3. Election of Vice Chairman. 4. Declaration of Acceptance of Office to be signed by the Vice Chairman. 5. Nominations for representations with other organisations. 6. To receive a report from the Website Working Group (Cllrs Mrs V McPherson and Mrs J Rogers).

14/ DATE OF THE NEXT MEETING

The next meeting of the Parish Council will take place on 19th May 2009 in Longwick Village Hall at 8.00pm. There being no further business to discuss the Meeting closed at 9.15 pm.