Ilmer Past

Parish Council Minutes

PRESENT

Cllr G Harper (Chairman)

Cllrs I Walker, Mrs V McPherson, G Walters, Mrs J Rogers and G O'Neill

Mrs S Griffiths (Clerk)

APOLOGIES FOR ABSENCE

No Apologies were received.

1/ ELECTION OF CHAIRMAN

Cllr G Harper was proposed by Cllr G O'Neill. Seconded by Cllr Mrs J Rogers. All present agreed.

2/ DECLARATION OF ACCEPTANCE OF OFFICE TO BE SIGNED BY THE CHAIRMAN

An Acceptance of office was signed by Cllr G Harper.

3/ ELECTION OF VICE CHAIRMAN

Cllr G O'Neill was proposed by Cllr G Harper. Seconded by Cllr I Walker. All present agreed.

4/ DECLARATION OF ACCEPTANCE OF OFFICE TO BE SIGNED BY THE VICE CHAIRMAN

An Acceptance of office was signed by Cllr G O'Neill.

5/ NOMINATIONS FOR REPRESENTATIONS WITH OTHER ORGANISATIONS

It was agreed that the current representations with other organisations would be left as standing. Cllr J Rogers agreed to attend the Rural Area Forum on behalf of the Parish Council.

6/ MINUTES

The Minutes of the previous meeting of the Parish Council on the 19th April 2011, having been circulated, were approved by the Meeting and signed by the Chairman.

7/ DECLARATIONS OF INTEREST

Members were asked to declare any personal interest and the nature of that interest which they may have in any of the items under consideration at this meeting. None were declared.

8/ MATTERS ARISING NOT OTHERWISE ON THE AGENDA

Refurbishment of the notice board. The noticeboard has now had the new chipboard installed and the apex sealed. All present agreed to pay K Moore as per his invoice.

9/ FINANCE

Accounts for Payment:

Cheque Item Description Net VAT Total
423 Clerks Salary S Griffiths - April 2011 £340.00 £340.00
424 Subs WDALC - Annual Subs 2011/2012 £4.00 £4.00
425 Grass Cutting Manor Estates - Grass cutting April 2011 £358.32 £71.66 £429.98
426 Capital Items M Rixon - Maintenance work £1,085.00 £1,085.00
427 Risk Assessment K Dobson - Risk Assessment Duties - April 2011 £14.60 £14.60
428 Hedge Cutting B J Turney - Hedge Trimming Sports field £75.00 £75.00

B/ Income: £2,334.44 VAT refund; £0.32p interest, Bank of Ireland.

C/ Bank Balance £2,233.34 (allowing for the above credits and cheques).

The income for April and expenditure for May was examined by the Council. All present agreed that the necessary cheques be signed.

10/ CAPITAL ITEMS AND COMMUNITY FACILITIES

A. Playing Field. Cllr G Harper informed the members that the Risk Inspection Report had highlighted low risk issues that had now been actioned. The Clerk is requested to contact Manor Estates to raise a concern about the lack of strimming around the trees and perimeter of the field. The Clerk is requested to contact TBS Hygiene to arrange a site meeting with the Chairman and Clerk.

B. Children's playground. Cllr G Harper confirmed that were no issues highlighted in the Risk Inspection Report for the playground area. The Clerk informed the members of the cost of a vandal resistant picnic table as requested. All present agreed not to proceed with the purchase of the picnic table at the present time.

11/ ROADS, VERGES AND RIGHTS OF WAY

Nothing to report.

12/ CORRESPONDENCE

Letter of thanks from the Churches for the Maintenance Grants issued to them. Comments noted.

E-mail from B.C.C. Rights of Way re Longwick Parish Map. Further to a request to obtain a new Parish Map for the board, B.C.C. advises that the cost could be anything up to £200. Cllr G Walters offered to reproduce the map. All present agreed to accept his kind offer.

13/ REPORTS

School Governors. Cllr G O'Neill informed the members that the new headmistress was in situ and that funding from B.C.C. for the school has been reduced.

NW Chilterns Local Area Forum. Nothing to report.

WDALC. Nothing to report.

Neighbourhood Action Group. Nothing to report.

Newsletter. Nothing to report.

Cllr G Harper thanked Cllrs J Rogers, V McPherson and Mrs Janet Smith for their work on the fete committee resulting in a successful fete on the 30th April.

14/ APPROVAL OF THE ACCOUNTS FOR THE YEAR 2010/2011 AND THE ANNUAL GOVERNANCE STATEMENT OF THE ANNUAL AUDIT RETURN

All present agreed to approve the accounts for the year 2010/2011 and the annual governance statement of the Annual Audit Return.

15/ PROVIDING A HISTORICAL RECORD OF LONGWICK

A resident suggested at the Annual Parish Meeting that it would be useful for the Parish to have a historical record of Longwick. All present agreed to consider the request at the estimates meeting in November. Cllr G O'Neill agreed to write an article in the next newsletter asking for the residents' views on how they would like to see a historical record presented.

16/ PLANNING APPLICATIONS

Progress on applications already considered:

New Applications to be considered:

19/ AGENDA ITEMS FOR THE NEXT MEETING.

To be advised.

20/ NEXT MEETING

The next meeting of the Parish Council will take place on Tuesday 21st June 2011 in Longwick Village Hall at 8.00pm.

There being no further business to discuss the Meeting closed at 10.06 pm.

Chairman......................................... Date..................