Ilmer Past

Parish Council Minutes

PRESENT

Cllr G Harper (Chairman)

Cllrs B Richards, G Walters and Mrs V McPherson

Mrs S Griffiths (Clerk)

1/ APOLOGIES FOR ABSENCE

Apologies were received and accepted from Cllrs G O'Neill, I Walker and Mrs J Rogers.

2/ MINUTES

The Minutes of the previous meeting of the Parish Council on the 19th June 2012, having been circulated and approved by the Meeting and signed by the Chairman.

3 DECLARATIONS OF INTEREST

Members were asked to declare any personal interest and the nature of that interest which they may have in any of the items under consideration at this meeting. None were declared.

4/ MATTERS ARISING NOT OTHERWISE ON THE AGENDA

Cllr G O'Neill was asked to enlist the support of the Head Teacher in expressing concern over the positioning of the BT boxes at the junction of Walnut Tree Lane and Thame Rd. The Head Teacher has agreed to contact TFB. The Clerk was requested to forward the letter to County Cllr P Rogerson for his support in arranging for the BT box to be repositioned. Cllr P Rogerson has confirmed that he has requested that the Highways Dept conduct an investigation into the position.

The School footpath fence was reported as being broken and overgrown with weeds. Cllr G Harper informed the members that Steve Briant had repaired the fence free of charge. All present agreed that the Clerk writes to thank Mr Briant for his generosity. SG

Cllr V McPherson confirmed that the mugs had all been given out.

5/ FINANCE

A/ Accounts for Payment

Cheque Description Net VAT Total
S/O Grass Cutting - Manor Estates - Grass cutting June 2012 £369.07 £73.81 £442.88
S/O Clerks Fees - S Griffiths - July salary £341.27 £341.27
43 Website - MHP - Annual Website Charge £570.00 £114.00 £684.00
44 Website - MHP - Annual Hosting e-mail Charge £60.00 £12.00 £72.00
45 Risk Assessment - WDC - RoSpa inspection report £64.00 £12.80 £76.80

B/ Income

Cllrs payment for the mugs £45.00; Donation towards damage caused to fence £375.00.

C/ Bank Balance £8,172.74 (allowing for the above credits and cheques)

The income for June and expenditure for July was examined by the Council. All present agreed that the necessary cheques be signed.

6/ CAPITAL ITEMS AND COMMUNITY FACILITIES

A. Playing Field

Risk inspection – The Parish Council had instructed RoSPA to undertake a thorough inspection on the play equipment and is in receipt of their report. The Risk Inspection bi-monthly report highlighted a low risk for the chain holder on the aerial runway showing signs of disrepair. RoSPA examined the aerial runway and found that no remedial maintenance work is required at this time.

Cllr Harper reported that a couple of the trees had been bent over and that he would provide a stake for each. GH

B. Children's play area

Risk inspection – Cllr G Harper confirmed that the following items were highlighted as requiring action in the RoSPA report:

Cllr G Harper agreed to investigate the missing bolt. GH

The Clerk is requested to contact the manufacturer of the slide to ask for advice on the risk of toggle entrapment. SG

7/ ROADS, VERGES AND RIGHTS OF WAY

Cllr J Rogers sent a report to say that the footpaths across arable land are in very good condition, some of the ones across pasture land are, as usual at this time of year, rather overgrown.

The Local Area Technician has confirmed that the sign along Stockwell has now officially been sent to the supplier.

The Clerk is requested to report the following issues to the Highways Department:

The Clerk is requested to obtain the mowing schedules for the Longwick-cum-Ilmer Parish. SG

8/ CORRESPONDENCE

A letter from TVP requesting support in promoting this year's Community Policing Awards.

Noted.

A request to erect a Marquee on the playing field.

A request has been received from a resident hiring the Village Hall to erect a marquee on the Playing Field on the 25th August 2012 for a wedding. All present agreed to this request on the condition that the marquee is taken down by midday on the 26th August due to a scheduled cricket match to be played in the afternoon on the 26th. SG

9/ REPORTS

School Governors - Nothing to Report.

NW Chilterns Local Area Forum – Nothing to Report.

WDALC. - Nothing to Report.

Neighbourhood Action Group – The NAG is focusing on speed calming proposals. A road safety operation involving PRNPT and a representative from the Roads Policing department was carried out in Thame Road, Longwick where 11 motorists were dealt with for exceeding the speed limit.

Newsletter – Nothing to Report.

Risborough Area Forum - Nothing to Report.

Risborough Area Partnership – Nothing to Report. The next meeting is to be held on the 19th July.

Village Hall - It was suggested at the last Village Hall Meeting that the Parish Council ask for new members of the Management Trustees via the Parish Council Web Site and the News Letter. Cllr G Harper informed the members that a new member had since joined the Trustees.

10. ADOPTION OF THE MODEL CODE OF CONDUCT AS RECOMMENDED BY THE MONITORING OFFICER, WDC IN RESPONSE TO THE REQUIREMENTS OF THE LOCALISM ACT 2011

The Clerk informed the members that following the introduction of the Localism Act 2011, the Parish Council is required to adopt a code with effect from July 2012. The Monitoring Officer, WDC has recommended that the Parish Councils in Buckinghamshire adopt the draft code previously circulated to members with the amendment of removing references to Wycombe District Cabinet and Councillors in order to achieve a common code across the Bucks Districts and in response to the requirements of the Localism Act 2011. The Clerk informed the members that they will need to complete a Register of Members Disclosable Pecuniary Interests within 28 days. A copy of this register is required, as provided for by Section 29 of the Act, to be available for inspection at the authority's offices at all reasonable hours and published on the District Council's and Town Councils website. All present agreed. SG

13/ PLANNING APPLICATIONS

To consider New Planning Applications

To Receive Notice of Planning Applications Approved

14/ AGENDA ITEMS FOR THE NEXT MEETING.

To be advised.

15/ NEXT MEETING

The next meeting of the Parish Council will take place on Tuesday 21st August 2012 in Longwick Village Hall at 8.00pm.

There being no further business to discuss the Meeting closed at 8.55pm.

Chairman………………………………………… Date……………..