Parish Council Minutes

PRESENT

Cllr Mrs Valerie McPherson BEM (Chairman)

Cllrs Ian Walker, Sally Whitworth, Jane Rogers, Rolf van Apeldoorn and Brian Richards

Deputy Clerk Jayne Mylchreest

3 members of the public

1. WELCOME AND APOLOGIES FOR ABSENCE

No apologies were received.

2. MINUTES

The Minutes of the previous meeting of the Parish Council on the 20th December 2016 having been circulated were approved by the Meeting and signed by the Chairman.

3. DECLARATIONS OF INTEREST

Members were asked to declare any pecuniary or non-pecuniary declarations of interest and the nature of that interest which they may have in any of the items under consideration at this meeting. None were declared.

4. MATTERS ARISING FROM LAST MEETING NOT OTHERWISE ON THE AGENDA

A design for the Parish Council logo Agenda Item No 10 page 926.

The Clerk informed the members that the resident who agreed to research a design for the parish logo has been contacted for an update.

5. A REPORT FROM CLLR BENDYSHE-BROWN (BCC) ON MATTERS CONCERNING LONGWICK-CUM-ILMER PARISH COUNCIL

Cllr B Bendyshe-Brown gave a report on the following:-

• Flooding on Bar Lane
• Owlswick 30mph signs
• Bridleway at Meadle
• Owlswick Road from Bar Lane to the B4009
• HS2 mitigation monies to include Longwick
• Vehicle Activation Signs on Chestnut Way and Thame Road
• Horsenden Lane
• Refuse vehicles in Meadle
• Review of road and footpaths over the next 3/4 years

6. FINANCE

A/The income for December and the expenditure for January was examined by the Council. All present agreed that the necessary cheques be signed.

The Clerk presented the accounts together with the bank statements and bank reconciliation for the members' consideration together with a copy of all standing orders and direct debits made from the Parish Council account. All present agreed that the accounts were being handled in a satisfactory manner and the monies were all accounted for.

B/ Receipts NIL.

C/ Bank Balance £19,880.75 (allowing for the above cheques).

7. CAPITAL ITEMS AND COMMUNITY FACILITIES

A. Playing Field

There was one medium risk issue highlighted in the Risk Inspection Report for December. The skate ramp has a crack in the surface. A work order was raised and the repair has been completed.

There were no high risk issues highlighted in the Risk Inspection Report for December.

B. Children's play area

There were no medium or high risk issues highlighted in the Risk Inspection Report for December.

8. CORRESPONDENCE

None.

9. A REPORT ON THE NEIGHBOURHOOD PLAN

Cllr Val McPherson informed the members that the Steering Group had met to discuss the decision to continue with the Neighbourhood Plan made at the Public Meeting held on the 23rd November 2016. The consultant employed by the Parish Council is currently working on the plan. The solicitors have been advised that the plan will then be sent to them for their comments. A further update is expected to be available in March 2017. JM

10. ACTIONS TO BE TAKEN CONCERNING THE RESIDENTS FUNDRAISING FOR PLAY EQUIPMENT FOR THE CHILDREN'S PLAY AREA

Cllrs Sally Whitworth and Val McPherson informed the members that they had met with the residents who have raised to date £1655.64 towards the purchase of new play equipment in the children's play area. The residents agreed to investigate the type of equipment they would prefer taking into consideration the space available and health and safety guidelines. They also agreed to continue fundraising.

11. PERMISSION FOR RISBOROUGH RANGERS JUNIOR FOOTBALL CLUB THE USE OF THE PLAYING FIELD

Cllr Val McPherson proposed to allow Risborough Rangers Junior Football Club the use of the playing field as outlined in minute No.13/927 to exclude school holiday dates subject to the Parish Council receiving evidence of a risk assessment, insurance documents and a playing field regulations policy being signed to be reviewed after one year. Seconded by Cllr Sally Whitworth.

All present agreed. JM

12. THE TRANSFER OF THE ASSETS FROM THE TRUSTEES OF THE LONGWICK SPORTS CLUB

The Clerk confirmed that the assets can be purchased for a nominal fee of £1.00.

Cllr Brian Richards proposed to accept the transfer of the assets from the trustees of the Longwick Sports Club on the understanding that the trustees will dispose of any equipment that the Parish Council does not require and clarification of the dispersal of the funds held by the trustees. Seconded by Cllr Sally Whitworth. A vote took place with 5 votes for the proposal and 1 abstention. Therefore the motion was carried.

Resolved: To accept the transfer of the assets from the trustees of the Longwick Sports Club for a nominal fee of £1 on the understanding that the trustees will dispose of any equipment that the Parish Council does not require and clarification of the dispersal of the funds held by the trustees. VM/BR

13. APPOINTMENT OF THE INTERNAL AUDITOR FOR THE FINANCIAL YEAR 2016-2017

Cllr Jane Rogers proposed to appoint Mr Don Timms as the internal auditor. Seconded by Cllr Sally Whitworth.

All present agreed.

14. FORMAL AGREEMENT OF THE EXPENDITURE AND PRECEPT FOR THE FINANCIAL YEAR 2017-2018

Estimates summaries were circulated to the members prior to the meeting. The Clerk explained that for this year the grant from Wycombe District Council to compensate for the Reduction in Tax base for Localised Council Tax had been reduced to £173.15. Cllr Sally Whitworth proposed that the Council approve the budget and request for a precept of £27,470.00. Seconded by Cllr Brian Richards.

All present agreed. SG

15. PLANNING APPLICATIONS

A/To consider New Planning Applications

16/08471/FUL Address: Owlswick Barn Owlswick Buckinghamshire HP27 9RH Proposal: Demolition of existing lean-to, concrete frame barn and store and conversion of remaining dutch barn to 4 bed dwellinghouse with associated boundary wall, gate and landscaping

The Longwick-cum-Ilmer Parish Council objects to this application. The proposed dwelling, by virtue of its design, appearance, scale and proportion, does not reflect the local rural context, the character and appearance of the surrounding area. As such the conversion does not achieve a high standard of design and is detrimental to the character and appearance of the surrounding rural area.

16/08424/FUL Address: Folly Cottage Ilmer Lane Ilmer Buckinghamshire HP27 9QZ Proposal: Householder application for construction of single storey rear extensions and new front and rear porches (alternative scheme to pp 16/06994/FUL)

The Longwick-cum-Ilmer Parish Council has no objections.

17/05023/FUL Address: Lyndale Stockwell Lane Meadle Buckinghamshire HP17 9UD Proposal: Householder application for construction of side extension to roof, insertion of 3 x front dormer windows & 1 x rear dormer in connection with additional roofspace. Construction of single storey rear extension & creation of roof terrace over existing flat roofed rear element, removal of existing link between main building and garage to side & erection of front porch- alternative scheme to PP/15/07444/FUL

The Longwick-cum-Ilmer Parish Council fully supports this application.

B/ Notice of Planning Applications Approved

16/06864/OUT Decision: Application Permitted Address: Land Rear Of Hazeldene Lodge Thame Road Longwick Buckinghamshire HP27 Proposal: Outline application with all matters reserved for erection of one single dwelling

16/07898/FUL Decision: Application Permitted Address: 36 Walnut Tree Lane Longwick Buckinghamshire HP27 9SJ Proposal: Householder application for construction of single storey side extension

16/08195/MIN Decision: Application Permitted Address: Land North Of Bumpers Farm Ilmer Lane Ilmer Buckinghamshire Proposal: Proposed non-material amendment to permission for Construction of a ground mounted solar farm including supporting infrastructure comprising 14 x inverter enclosures, Distributor Network Operator (DNO) cabin, security fencing and CCTV system, underground cabling, landscaping and associated works to include creation of access tracks granted under pp 14/06582/FUL appeal ref:

C/ To receive Notice of Applications Refused

15/07604/FUL Decision: Application Refused Address: Land Adjacent To Home Farm Thame Road Longwick Buckinghamshire HP27 Proposal: Conversion & alterations to existing buildings 1, 2 & 3/4 to create one x 2-bed dwelling with detached single garage, 1 pair of two semi-detached x 3-bed dwellings & one x 3-bed dwelling with associated car parking & landscaping using existing access from Thame Road

15/07389/FUL Decision: Application Refused Address: Land Adjacent To: Home Farm Thame Road Longwick Buckinghamshire HP27 Proposal: Demolition of existing buildings & removal of existing manege and erection of 2 x 3 bed detached dwellings with detached garages and 1 x 4 bed detached dwelling with associated works, access and landscaping.

16. AGENDA ITEMS FOR THE NEXT MEETING.

A report on the residents fundraising for play equipment for the children's play area (Cllr Sally Whitworth)

To review the Parish Council Insurance Policy and approve any amendments to be made.

17. NEXT MEETING

The next meeting of the Parish Council will take place on Tuesday 21st February 2017 in Longwick Village Hall at 7.30pm. There being no further business to discuss the Meeting closed at 9.10pm.

Chairman......................................................... Date....................