Parish Council Minutes
LONGWICK-CUM-ILMER PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD ON TUESDAY 20TH MARCH 2018 AT 7.30 PM IN LONGWICK VILLAGE HALL
PRESENT
Cllr Val McPherson BEM (Chairman)
Cllrs Brian Richards, Ian Walker, Jane Rogers, Sally Whitworth and Rolf van Apeldoorn
Clerk Susanne Griffiths
Deputy Clerk Jayne Mylchreest
1 member of the public.
1. WELCOME AND APOLOGIES FOR ABSENCE
Apologies were received from Cllr Richard Myers who was on holiday.
2. MINUTES
The Minutes of the previous meeting of the Parish Council on the 20th February 2018 having been circulated were approved by the Meeting and signed by the Chairman.
3. DECLARATIONS OF INTEREST
Members were asked to declare any pecuniary or non-pecuniary declarations of interest and the nature of that interest which they may have in any of the items under consideration at this meeting. None were declared.
4. MATTERS ARISING FROM LAST MEETING NOT OTHERWISE ON THE AGENDA
None.
5. A REPORT FROM CLLR BENDYSHE-BROWN (BCC) ON MATTERS CONCERNING LONGWICK-CUM-ILMER PARISH COUNCIL
Cllr B Bendyshe-Brown was unable to attend but sent the following report:-
- A new directional sign to the Village Hall outside the shop is in hand
- The purchase of two Vehicle Activation Signs is being investigated
6. FINANCE
| Ref | Category | Payee / description | Net | VAT | Total |
|---|---|---|---|---|---|
| s/o | Salaries | March salaries | 385.87 | 385.87 | |
| s/o | Salaries | BCC Local Government pension scheme | 111.25 | 111.25 | |
| s/o | Risk Assessment | K Dobson - Risk assessment Feb | 15.60 | 15.60 | |
| 382 | Admin | Mileage claim 2017/18 meetings | 27.00 | 27.00 | |
| 383 | Admin | Mileage claim 2017/18 meetings | 22.50 | 22.50 | |
| 384 | Sports Field | JPC Rural Ltd - removal of rubbish from garage | 560.00 | 112.00 | 672.00 |
| 385 | Sports Field | EON - electricity re playing field | 9.19 | 0.46 | 9.65 |
| 386 | Salaries | HMRC - PAYE Jan Feb Mch | 289.20 | 289.20 | |
| 387 | Admin | Postage for 2017/18 | 26.79 | 26.79 |
The income for February and the expenditure for March was examined by the Council. All present agreed that the necessary cheques be signed.
The Clerk presented the accounts together with the bank statements and bank reconciliation for the members' consideration together with a copy of all standing orders and direct debits made from the Parish Council account. All present agreed that the accounts were being handled in a satisfactory manner and the monies were all accounted for.
Receipts: Nil. Bank Balance: £26,587.40 (allowing for the above payments).
7. CAPITAL ITEMS AND COMMUNITY FACILITIES
A. Playing Field. There were no medium or high-risk issues highlighted in the Risk Inspection Report for February.
B. Children's play area. There were no medium or high-risk issues highlighted in the Risk Inspection Report for February.
8. CORRESPONDENCE
- An email has been received from the DCLG regarding a Unitary Authority. The DCLG statement has been received regarding the development of Buckinghamshire in the future. There is now a period of further consultation. The statement includes the email address for Sajid Javid MP for the purpose of comment and observations which must be made by 25 May 2018. ALL
- An email has been received from a Risborough Rangers coach regarding the use of the playing field. The coach is organising a twenty year reunion of former players and would like permission to use the playing field on Saturday the 28th April 2018. All present agreed to grant permission. JM
- An email has been received from a resident regarding the stream that runs alongside their property. The resident is concerned that a neighbour has filled in part of the stream and the new building works has commenced which may have caused water to be stagnant causing unpleasant odours. All present agreed to forward the residents email to Bucks County Council Flood Management for advice and to advise the resident accordingly. JM
- An application has been received from Wycombe District Council regarding a Street Name Consultation 18/00029/NEWDEV, OS Parcel 6232 Thame Road Longwick. W.D.C. has received notice from a developer for a proposed street name for the Thame Road development. The proposed street names are: Owlswick Lane, Ilmer Crescent, Whiteleaf Way. Response to be made by the 27th March 2018. All present agreed that a meeting of the Councillors be held on the 27th March to discuss the street names. An extension is requested until the 29th March. JM
- An email has been received from a resident regarding the location of the notice board. The resident has heard a rumour that the notice board is to be relocated near to the Old School House. This will mean that many villagers living at the Thame end of Longwick will not read the Notice Board as they rarely walk that far along the Thame Road, and it would be inconvenient to other road users to stop a car in that area. All present agreed to reply that the comments have been noted and if an opportunity arises for a second notice board in the parish this location will be considered. JM
- An email has been received from the Bucks Association of Local Councils regarding a Local Government Ethical Standards survey. The National Association of Local Councils requests that all local councils respond to the survey into Local Government Ethical Standards by the 27th April 2018. Noted.
- An email has been received from the pre-school regarding the damaged fence. All present agreed to reply that a work order has been issued for the repair. JM
- An email has been received from a supplier of Vehicle Activation Signs. All present agreed to forward the email to Bucks County Councillor B Bendyshe-Brown to co-ordinate. JM
9. UPDATE ON THE NEIGHBOURHOOD PLAN
Cllr Val McPherson gave an update on the progress of the Neighbourhood Plan. The referendum has been successful and the Plan has been adopted. All present agreed for Cllr Val McPherson to prepare an article for the newsletter and website. VM
10. APPOINTMENT OF A NEW CLERK WITH EFFECT FROM THE 1ST APRIL 2018
Cllr Val McPherson proposed to appoint Frank Post as the new Clerk with effect from the 1st April 2018. Seconded by Cllr Rolf van Apeldoorn. All present agreed. JM
11. AN UPDATE FROM THE CLERK IN RELATION TO YEAR END PROJECTIONS, STATUS OF RESERVES AND DECIDE ON POTENTIAL EARMARKING OF FUNDS AT YEAR END
All present agreed to earmark £4000 towards the purchase of two Vehicle Activation Signs in the parish. SG
12. REPORT FROM THE CIL WORKING GROUP
Cllr Brian Richards proposed to open a separate bank account for the CIL monies once received. Seconded by Cllr Rolf van Apeldoorn. All present agreed. Cllr Brian Richards requests that all Councillors give their views on projects for CIL funding in advance of the next meeting and also their thoughts regarding the relocation of the War Memorial. ALL
13. ACTION TO BE TAKEN REGARDING THE PLAYING FIELD GARAGE
Cllr Rolf van Apeldoorn proposed to contact Risborough Rangers Junior Football Club to meet at the garage on the morning of Saturday 21st April 2018 to identify their equipment to enable the Parish Council to dispose of the remaining items. All present agreed.
14. PLANNING APPLICATIONS
A/ Notice of Planning Applications Received: None.
B/ Notice of Planning Applications Approved
- 17/06910/FUL. Appeal Decision: Appeal Allowed. Address: Lamb Cottage, Owlswick. Proposal: Householder application for construction of two storey rear extension connecting existing double garage to main dwellinghouse and conversion of existing garage into habitable accommodation with associated roof alterations.
C/ To receive Notice of Applications Refused
- 17/08167/CLE. Decision: Refuse Certificate of Lawful Use. Address: Shoulder Of Mutton, Owlswick. Proposal: Certificate of Lawfulness for existing use of the building known as Old Berkeley House and The Shoulder of Mutton Public House as a single dwellinghouse (Use Class C3) with the use of the roof of the rear extension of the building as an outside dining area; the use of surrounding land as residential garden and for residential parking in connection with the C3 use of the whole building as a single dwelling.
15. AGENDA ITEMS FOR THE NEXT MEETING
To be advised.
16. NEXT MEETING
The next meeting of the Parish Council will take place on Tuesday 17th April 2018 in Longwick Village Hall at 7.30pm. There being no further business to discuss the Meeting closed at 8.50 pm.