Parish Council Minutes
LONGWICK-CUM-ILMER PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD ON TUESDAY 19TH JULY 2022 AT 7.30PM AT LONGWICK VILLAGE HALL
PRESENT: Cllr Val McPherson BEM (Chair), Cllrs Brian Richards (Vice), Richard Myers, Rolf van Apeldoorn, Alex Barter, Roger Wilkes, Jane Rogers and Tracey Martin (Clerk).
Buckinghamshire Councillors: Matt Walsh, Alan Turner and Gary Hall.
12 Members of the Public
Public Participation: The President of the WI raised concerns with the provision of bus routes and shelters and the increase in traffic on the Thame Road and suggested a chicane at the Thame end of the Parish to slow the traffic. Cllr McPherson responded that the Parish Council has had a meeting with the Cabinet Member for Transport to look at ways of reducing speeding and that there will be an update in the September parish newsletter. Cllr Turner responded that the buses and shelters will be part of the Risborough expansion plan however, it will be a lengthy process as the planning applications will need to be approved and then for building to commence. Buckinghamshire Councillor's will raise the issue of bus services with TfB.
The Founder and Chairman of The Children's Memorial Gardens on the Lower Icknield Way stated that he had circulated a flyer about the Memorial Gardens to residents which had included an email about concerns which he has regarding the Parish Council not supporting the Charity. Members of the public who were also in attendance raised concerns with road access to the Memorial Gardens and whether the Memorial Gardens actually has planning permission. Cllr McPherson responded that the Parish Council are not against the Memorial Garden, Foodbank or the Charity and that our only concern is the access which highways has also mentioned.
All Members of the Public left the meeting.
The official Parish Council meeting started at 7.53pm due to the public participation time running behind.
45. WELCOME AND APOLOGIES FOR ABSENCE: Cllr McPherson welcomed all to the meeting. There were no apologies.
46. DECLARATIONS OF INTEREST: No interests declared.
47. APPROVAL OF MINUTES OF THE PARISH COUNCIL MEETING HELD 21st JUNE 2022: Approved by all Councillors.
48. UPDATE FROM BUCKINGHAMSHIRE COUNCILLORS:
- Cllr Walsh reported that following the Parish Council meeting with the Cabinet Member for Transport he has confirmed that the Parish Council can use a private company to install the speed tubes subject to some conditions.
- Cllr Hall stated that a mandatory injunction has been approved at the High Courts for plots 6, 7 and 8 on the South Western Corner of Askett Village and Lower Icknield Way. The reason that the enforcement has taken years is because the Officer's had worked tirelessly to ensure that everything was done correctly and suggested that the Parish Council may want to write to Officers thanking them for their work.
- Cllr Turner provided an update on the bin collection issues within the Parish. Meetings are taking place between the head of Buckinghamshire Council and Veolia and extra crews and supervisors have been taken on with supervisors visiting the sites of repeated missed collections. Cllr Turner urged residents to report any missed collections on the website.
49. TO RECEIVE MATTERS ARISING NOT OTHERWISE ON THE AGENDA:
- Cllr van Apeldoorn asked for an update on Speedwatch. Cllr McPherson responded that the resident who was going to coordinate Speedwatch has now stepped down so volunteers will be required. Clerk to post on Facebook and website asking for volunteers. Action: Clerk
50. PLANNING:
The following new applications were reviewed and discussed:
22/06515/MINAMD: OS Parcel 9166 Boxer Road & OS Parcel 6576 Walnut Tree Lane, Barn Road: For information only, no comment required.
22/06552/FUL: Waterspring House Meadle Village Road Meadle: No comment to make
22/06553/LBC: Waterspring House Meadle Village Road Meadle: No comment to make
22/06582/FUL: 2 Wheelwright Road Longwick: No comment to make
22/06826/PNP16A: Land Opposite Green Space Chestnut Way Longwick: Objection
The following applications status has changed:
22/05584/LBC: Orchard Farm Meadle Village Road Meadle: Application withdrawn
22/05612/FUL: Orchard Farm Meadle Village Road Meadle: Application withdrawn
22/05569/FUL: Conifers Longwick Road Longwick: Application permitted
22/06046/FUL: Field 1 Rear of Playing Field Thame Road Longwick: Application withdrawn
22/06394/FUL: Plots 2 & 3 OS Parcels 8955 And 9648 Askett Village Lane Askett: Application refused
51. TO CONSIDER STREET NAMES REQUIRED FOR DEVELOPMENT 22/00109/NEWDEV: Discussions were had and Councillors resolved to name after flowers: Garland Lane, Fritillary Way, Cowslip Path, Primrose Way. Cllr McPherson thanked Councillors for their suggestions.
52. TO NOTE ACCOUNTS FOR PAYMENT IN ACCORDANCE WITH THE BUDGET:
| Payee | Net | VAT | Gross | Comment |
|---|---|---|---|---|
| Tracey Martin | £510.52 | £510.52 | Clerk Salary | |
| Tracey Martin | £26.00 | £26.00 | Home allowance and mobile top up | |
| HMRC | £26.60 | £26.60 | PAYE | |
| Shield Maintenance Ltd | £143.00 | £28.60 | £171.60 | Bin Emptying |
| JSG Handyman | £57.00 | £57.00 | Repair to garage door | |
| Buckinghamshire Council | £48.50 | £9.70 | £58.20 | Annual Playground Inspection |
| Cashplus | £500.00 | £500.00 | Top up balance | |
| Robert Kirby | £3,290.00 | £658.00 | £3,948.00 | Snagging - VH Renovations |
| Total | £4,601.62 | £696.30 | £5,297.92 |
It was agreed that the balance of the Cashplus debit card account would be topped up to £500 monthly.
Approved Payments Made: Cash Plus £9.95 (Cost of Debit Card).
Standing Orders / Direct Debits: EDF Energy £20.00 (Electricity monthly payment); Nest £29.72 (Pension Contribution).
All payments were approved.
53. TO APPROVE POLICY ON THE USE OF BOUNCY CASTLES ON THE PLAYING FIELD: The policy was approved subject to an addition about the use of bouncy castles in windy conditions.
54. TO CONSIDER PLACEMENT OF TREE'S SUPPLIED BY BUCKINGHAMSHIRE COUNCIL: Following a meeting with the Management Company for Wickfield's Cllr Rogers suggested that some of the trees could be planted around the soakaway on Wickfields which is surrounded by a fence. The Management Company were happy with the proposal. It was agreed that Councillors preferred shrubs over trees. Shrubs could also be placed near the preschool where residents are cutting through the fencing.
55. TO CONSIDER CLEARING OF THE HEDGE AT THE PLAYING FIELDS AND REPLACEMENT OF BUSHES AND TREES: Covered above under item 54.
56. TO CONSIDER ACTION REQUIRED FOR THE WATERCOURSE AT THE PLAYING FIELDS: Cllr Richards had made enquiries with a local Contractor who had indicated a cost of around £1500 which would include cutting back the foliage and hiring of a mini digger. As only one quote had been received it was agreed that the Clerk would try to obtain a further quote. Action: Clerk When the works are scheduled in the Clerk will inform Buckinghamshire Council / TfB as they may wish to clear further down the watercourse. Action: Clerk
57. TO NOTE QUARTER 1 ACCOUNTS: Accounts were noted and Cllr Myers confirmed that he has checked and signed of the accounts. Cllr Myers asked whether any additional accounts will be opened as currently the Parish Council has more then £85k in the Lloyds account. The Clerk responded that she will look at options however, as a number of banks are linked it does limit which banks can be used.
58. TO DISCUSS AND DECIDE ON ANY RESPONSES TO CORRESPONDENCE RECEIVED AND / OR ISSUED BY THE PARISH COUNCIL:
- Cllr McPherson reiterated that the Parish Council are not against the Memorial Garden, Foodbank or the Charity and that our only concern is the access which highways has also mentioned. Councillors now feel that the matter is closed and have nothing more to say on this matter.
- Cllr McPherson had been contacted by a resident regarding dog fouling by Wellington House. Cllr McPherson to inform the resident that they should report the issue to the Dog Warden.
- Cllr McPherson had received an email from a resident regarding lorries travelling at high speeds on the Lower Icknield Way. It seems that these vehicles are coming from the Molins site in Saunderton. The removal works are expected to be completed in the next few weeks.
- Cllr Rogers reported that work on footpath 4 by the Chiltern Society had been postponed due to the recent weather.
59. TO RECEIVE REPORTS FROM COUNCILLORS ON MEETINGS THAT THEY HAVE PARTICIPATED IN ON BEHALF OF THE PARISH COUNCIL:
- Cllr McPherson provided an update to Councillors on the meeting with the Cabinet Member for Transport. Quotes for the speeding tubes will be considered at the September Parish Council meeting.
- A meeting had taken place with the Management Company for Wickfields which had proved positive.
60. TO CONSIDER AGENDA ITEMS FOR THE NEXT MEETING: Agenda items to be emailed to the Clerk.
61. TO CONFIRM THE DATES AND TIMES OF THE NEXT PARISH COUNCIL MEETING: As there is no meeting of the Parish Council in August the next meeting will be on Tuesday 20th September.
62. There being no further business the meeting closed at 9.15pm.