Parish Council Minutes
LONGWICK-CUM-ILMER PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD ON TUESDAY 19th FEBRUARY 2019 AT 7.00 PM IN LONGWICK VILLAGE HALL
PRESENT
Cllr Val McPherson BEM (Chair)
Cllrs Brian Richards, Ian Walker, Richard Myers, Rolf van Apeldoorn, Jane Rodgers, Sally Whitworth.
Cllr Bendyshe-Brown (County)
Clerk: Frank Post
- WELCOME AND APOLOGIES FOR ABSENCE
Cllr Clive Harriss (District) – apologies received.
2. MINUTES
The Minutes of the previous meeting of the Parish Council on the 15th January 2019 having been circulated, were approved by the Meeting and signed by the Chairman.
3. DECLARATIONS OF INTEREST
Members were asked to declare any pecuniary or non-pecuniary declarations of interest and the nature of that interest which they may have in any of the items under consideration at this meeting. Cllr Whitworth expressed her interest in planning applications 19/05176/FUL and 19/05177/FUL.
4. MATTERS ARISING NOT OTHERWISE ON THE AGENDA
It was noted that the dog bin on the playing field was full. Clerk to progress with TBS.
It was agreed that the hedge quadrant on the roundabout was overgrown and needed maintenance through devolved services (PRTC).
5. COUNTY REPORT
The following were highlighted and/or discussed:
- County Council budgets have now been approved
- No evidence to date of flooding in Bar Lane
- MVAS traffic data on Owlswick shows some evidence of speeding. MVAS will now be located at the other end of the village
- Roads in Meadle will be "planed and patched" in 2019/20
- Bar Lane scheduled for resurfacing in 2021/22
- Footpath clearance from Red Lion to layby still outstanding as part of winter programme
- Sign needs replacing on Lower Icknield Way - Cllr Bendyshe-Brown to contact Cllr Harriss to action
- Damaged flower pots still outstanding following car collision on A4129
- Invoice (£4k) to be submitted to LAF for Owlswick gates
- Incorrect assessment by TfB of speed limits for Ivy Farm to be shared with Cllr Bendyshe-Brown by Cllr Myers
- Cllr Rogers noted that a parishioner would be writing to Cllr Bendyshe-Brown expressing concerns about traffic on Bar Lane. Cllr Bendyshe-Brown confirmed that he would discuss traffic calming options with the TfB technician
6. BUCKS RIGHT OF WAY IMPROVEMENT PLAN (ROWIP)
Cllr Rogers suggested that individual Councillors respond to the survey and review whether the Council needs to comment at the next meeting. The requirement to improve disability access was seen as important.
7. RRJFC
After some discussion it was agreed to terminate the arrangement with RRJFC from May onwards.
8. UPDATE ON WELCOME MAILERS
Cllr Whitworth has contacted all local voluntary organisations for input. Cllr Whitworth also noted the 5 companies had agreed to advertise to date.
9. NOTICEBOARD
It was agreed to proceed with the lowest quote for installation.
10. VAS PROJECT
It was confirmed that SSE will commence work on 11th March.
11. CIL
Cllrs McPherson and Richards had met with Simon Barlow of WDC to discuss CIL funding proposals. It was noted that CIL funding is not public money but treated as a planning charge. Cllr Richards also confirmed that relocation of the war memorial could not be funded through CIL.
Cllr McPherson noted feedback from WDC (Charles Power) that indicated that planning permission for a MUGA and Outdoor Fitness Equipment is not required.
It was confirmed that the Neighbourhood Plan consultant would engage with TfB to determine which traffic calming measures can be considered for CIL expenditure.
The Longwick School proposals were then discussed in detail and all agreed to provide funding for an Outdoor Classroom (£35k) and Playground Refurbishment (£20k). It was also agreed that representatives of the school should be invited to the next meeting to present these proposals in more detail.
Cllr McPherson confirmed that the survey results (relating to levels of participation) would be published shortly.
12. WDC PARISH DEVOLUTION EXTENSION
Proposal to extend to December 2019 was agreed and contract signed.
13. DRAINAGE REQUIREMENTS – PLAYING FIELDS
Cllr Walker detailed his discussions with Northants Land Drainage for the draining of the playing field. A cost estimate of £23.5k ex VAT was noted. It was agreed that Cllr Walker would seek further quotes from local providers including Will Smith and Agri-Power.
The extent to which planning permission would be required, particularly in relation to the culvert, was discussed and needs to be investigated.
14. GARAGE DOOR REPAIRS
Still outstanding.
15. PRE SCHOOL PROPOSALS
Meeting scheduled with Legal Counsel on 11th March.
16. PLANNING APPLICATIONS
The following were discussed:
1. 19/05336/FUL: Pennypot, Meadle - construction of detached garage. No objection. 2. 19/05176/FUL and 19/05177/FUL: Quakers Farm, Meadle – conversion, alteration and rebuilding of existing structure to form single 3 bed dwelling with parking and amenity space. (Cllr Whitworth left the meeting for this discussion.) No objection. 3. 19/05234/FUL: Alma Ashmead, Meadle – demolition of existing building and construction of 4 bed dwelling with detached carport. No objection. 4. 19/05190/FUL: Lammas Close, Longwick – change of use of land for residential garden. No objection.
15. FINANCE
The expenditure for February was examined by the Council. All agreed that the necessary cheques be signed.
| Ref | Payee | Gross (£) |
|---|---|---|
| Salary - Clerk | F Post | 299.80 |
| Audit Fee 2018/9 | PKF Littlejohn LLP | 240.00 |
| Expenses | F Post | 52.47 |
| Home Allowance 4 weeks | F Post | 20.00 |
| Inspection | Keith Dobson | 16.00 |
| Devolved Services | PRTC | 197.76 |
| Insurance 03/19 - 03/20 | Came & Company | 724.32 |
| PAYE outsourcing 18/9 | P B Financial Solutions | 90.00 |
| Email hosting | Jinca Ltd | 30.00 |
| Total | 1,670.35 |
No receipts were received.
19. RESPONSE TO CORRESPONDENCE RECEIVED
The Council agreed that Cllr van Apeldoorn would discuss the mess behind the village and the requirement for staking the trees with Bellway.
It was agreed to proceed with the lowest quote (£970.00 plus VAT) for revamping the lettering on the war memorial.
It was also agreed that PRTC should cut the grass on the mound.
It was also agreed to allocate £200.00 budget for the implementation of new mailboxes.
20. REPORTS FROM CLLRS ON MEETINGS ATTENDED ON BEHALF OF COUNCIL
The report from Cllr Rogers, who attended the LAF meeting on 13/02, was duly discussed and noted.
It was also noted that litter picking would take place on 21st March and the annual Fete on 4th May.
21. AGENDA ITEMS FOR NEXT MEETING
- Consultation on Modifications of Wycombe District Plan
- Land Drainage Update
- CIL Progress
22. DATE OF NEXT MEETING
Confirmed as 19th March 2019 19.00hrs.
It was noted that Cllr van Apeldoorn could not attend the meeting in March and that Cllr Richards could not attend the meeting in April.
There being no further business the meeting closed at 9.15pm.